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Pre-payment for Hen's Party


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#1 HelsBels

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Posted 07 September 2011 - 01:42 PM

I am organising my friend's Hen's Party and due to the strict cancellation policy of the restaurant as well as their billing methods I have decided I need to get pre-payment of $75 from everyone wishing to attend. However I am having a lot of trouble trying to word this into the invite without either A: Putting people off or B: Ending up with a massively wordy invitation.

Can anyone help me word this in a short but polite way? Also ideas on whether I should put my BSB details on the invite so people can do bank transfer or just my phone number and discuss how people can get the money to me when they ring?

Thanks in advance.
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#2 Serendipity3

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Posted 07 September 2011 - 02:40 PM

QUOTE(HelsBels @ Sep 7 2011, 01:42 PM) View Post

I am organising my friend's Hen's Party and due to the strict cancellation policy of the restaurant as well as their billing methods I have decided I need to get pre-payment of $75 from everyone wishing to attend. However I am having a lot of trouble trying to word this into the invite without either A: Putting people off or B: Ending up with a massively wordy invitation.

Can anyone help me word this in a short but polite way? Also ideas on whether I should put my BSB details on the invite so people can do bank transfer or just my phone number and discuss how people can get the money to me when they ring?

Thanks in advance.


I went to a hens party for DH friends now wife almost 2 years ago. On the invite it had where it was, when it was and the dress theme.

There was a seperate piece of paper that was included that said that we would be doing a set menu and that it was $60 a head and that payment needed to be made by such and such a date.

There was no making it all nice & friendly etc. Pretty much it was a make the payment before hand or dont come. Nobody was offended as everybody went. I think most people actually appreciated it because a) they knew the cost beforehand and could budget for it knowing they only had to pay for transport or parking and drinks on the day and also it gave everybody time to come up with the money.

I think just being straight up about it on a seperate piece of paper would be your best bet.

#3 claire_p

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Posted 07 September 2011 - 02:55 PM

I recently organised my SIL's hens and I did up a nice invitation with a magnet on the back which had all the basic details and I included an A4 sized page with it which outlined the costs for the day (we did a few different things) so people could pick and pay for which bits they wanted to attend. I had the full bank details as well as all the emails of the other BM's etc.
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#4 Cole29*

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Posted 07 September 2011 - 04:08 PM

QUOTE(claire_p @ Sep 7 2011, 02:55 PM) View Post

I recently organised my SIL's hens and I did up a nice invitation with a magnet on the back which had all the basic details and I included an A4 sized page with it which outlined the costs for the day (we did a few different things) so people could pick and pay for which bits they wanted to attend. I had the full bank details as well as all the emails of the other BM's etc.


Yep, this is what was done for my hen's day/night.

I personally think it is pretty standard to get money off people in advance for this kind of thing. Nothing worse than aksing peopel for money on the night. So I don't think you need to try to make it sound too nice - it's as simple as "pay or don't come" IMO.
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#5 HelsBels

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Posted 07 September 2011 - 04:34 PM

Thanks guys. I was hoping to get all the info on the invitation itself but if it doesn't fit then you're right its probably better to put in a seperate piece of paper that has full info on it than to try and cram something on the bottom of the invite that might get overlooked. Its good to know that this sort of thing has been well recieved in the past so hopefully all my guests will be fine with it too.
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#6 Porthos

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Posted 08 September 2011 - 09:48 AM

I did my sister's hen's last year and we got all the info on one invitation card (it was the third of an A4 sheet in size).

We put what it was (cruise), date, time, dress, cost, what the cost included. Then we wrote something along the lines of "RSVP with payment" and included the account name, BSB and number. Under that we had (in small font) "Please be fair - in order to secure our boat payment must be received by Oct 15th".

We sent the invites out EIGHT weeks before the cut off payment date to give people plenty of notice and time to save. About two weeks before the cut off date we started emailing and facebooking guests to gently remind them. We had all people bar two pay by the due date and those two had been in touch to explain why payment would be slightly late - so it was no problem.

So it can be done! All info can fit on a small invitation if you get creative with font and colour and if you are just up front about needing payment by a set date (you don't need to pretty it up, just ask for the money basically laugh.gif ). No one was offended at all smile.gif

#7 *J~M~G*

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Posted 08 September 2011 - 06:52 PM

My sister and I created a poem for my hens night.

It was a sunset cruise and we played a few games as well.

It said:

To enjoy the night of fun filled festivities
We ask that each person contribute $50 for activities
The cruise and a few games, it will include.
We hope that this hasn't dampened your mood.
Now that the formalities are out of the way
Please join us while we party the night away.

Hth




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