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Afternoon Tea/Hens Night


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Posted 30 August 2010 - 09:50 PM

I am a BM in October, and as the only BM local to the bride it has fallen on my shoulders to organise the Hens.

I was thinking of having an afternoon tea so that Aunts and her grandmother can come and then followed by dinner and drinks. I have arranged accommodation for people to stay at, the accomm is $39.50 per person (accomm is for 10 people, with the opportunity for a few extras)

I am planning on making the food for the afternoon tea, and was wondering if it is appropriate to up the accomm costs to $45, to help cover some of the costs for the food (I also will be providing a few bottles of wine and punch) ?? The $45 will also include the cost of the brides accomm.

Also for the Hens night I had planned on having a cocktail type evening and then heading out for drinks, but honestly I don't want to get stuck in the kitchen, so I was thinking of organising to go out for dinner.

Would you be happy with paying $45 for accomm and also going out for dinner?? Also am I required to provide breakfast the next morning??

#2 JC1

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Posted 31 August 2010 - 02:51 PM


I think it very reasonable depending on the number of guests you could give them a call to break down the costs included plus a great way of introducing yourself to the one s you don't know so well.

I have organised a few and have everything from a weekend away to progressive dinner.

I would put in the invite that the accommodation requires BYO breakfast or it can be organised for additional $$$ prior. Either way your not required to house and feed them at your own expense and most you will find will be happy to spend a weekend with the bride for under $50 dollars.

[/quote]
The $45 will also include the cost of the brides accomm.

Also for the Hens night I had planned on having a cocktail type evening and then heading out for drinks, but honestly I don't want to get stuck in the kitchen, so I was thinking of organising to go out for dinner.

Would you be happy with paying $45 for accomm and also going out for dinner?? Also am I required to provide breakfast the next morning??
[/quote]


#3 bronzilla

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Posted 31 August 2010 - 03:44 PM

Hey there SJM!

$45 sounds really reasonable! Like JC1 said, as long as you've outlined the costs to people and explained what is covered i don't think there would be a problem. People are often happy to contribute, as long as they know what they are paying for!

Brekkie the next day is up to you - like JC1 said you can mention brekkie is up to them. Maybe round it up to an even $50 per person and get a catering company/finger foods for brekkie?


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#4 Porthos

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Posted 31 August 2010 - 04:44 PM

So the $45 covers the kitchen tea and the accommodation? The hen's night (dinner and cocktails) will be extra?

I think $45 is very reasonable for accommodation alone, let alone the fact that it covers afternoon tea with punch etc.

You might want to give guests and idea of how much the hen's will cost by selecting a restaurant that has a menu available online - that way guests can price their meals etc (to a degree) before the night. And make sure ppl know they will have to pay for their own drinks when out and about (after the kitchen tea).

I am organising a Kitchen Tea afternoon / Hen's Night for Nov 20th and we have asked ppl to bring a plate to share to the Kitchen Tea (we will provide punch / champagne out of our own funds) and the Hen's Night is $100 per head for food, alcohol, games / activities and a four hour boat cruise. We've had the majority of the invited guests say YES to this and it's considerably more expensive than yours and no accommodation is provided. So I think you are doing very well!!

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Posted 31 August 2010 - 08:31 PM

Hmm ok so $45 is heap?? I was worried it might be too much.
With the added amount I was only getting $55 towards the costs. I don't mind being out of pocket for the food but would prefer to not be for the alcohol.

I might ask everyone to bring a bottle of wine/champagne to share and let them know that punch will be available

I'm still undecided about what to do for dinner. The 2 restaurants (one a La Porcetta and the other Chinese) close by, neither do split bills and with a group of around 25, I am worried the service will be poor and some people will be finishing their meal as others are only just receiving theirs.
The other option I was thinking of was homemade pizza's, that way I could have the majority
pre-made with only a few ingredients to be added at the last minute.

Also if you were needing accomm would you be happy to pay for afternoon tea when others who don't require accomm aren't??

Here is what I have thought to put on the invite.


Bride is getting MARRIED!!!

So to help her celebrate the last few days before she becomes Mrs X, your presence is requested for an afternoon tea/ Hens evening!!

When: Saturday 16th October 2010
Where:
2pm for afternoon tea, filled with fun and games!! Please bring a bottle of wine/champagne to share. Punch will be provided
7pm for Hens night, dinner, dancing and a few drinks.

Accommodation is available for $45 per person, (this includes a small donation towards bride's accommodation and costs associated with afternoon tea)

Please RSVP if you require accommodation by 11th October 2010.


Thanks smile.gif

#6 Porthos

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Posted 31 August 2010 - 09:49 PM

I think $45 is a bargain, not a heap wink.gif

BUT I think it is a bit weird that you only contribute to the costs of the day if you are paying for accommodation. Not really fair?

I'd probably have a base cost for everyone (even if it is only $10 per head - not sure how many guests you are having in total?) and then for those who want accommodation it can be $45 as planned.

I'd also be trying to explain on the invite that dinner / drinks / dancing has to be paid for by each individual on the night. Not sure how to do that gracefully / tactfully though so I am not much help!!

Asking everyone to bring a bottle of grog to share is a great idea.

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Posted 31 August 2010 - 10:18 PM

Thanks for your help. smile.gif It was suppose to read "so $45 isn't heaps??" lol

I have added in a line saying
"Also to help with the costs of Afternoon tea a $10 donation would be greatly appreciated"

#8 bronzilla

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Posted 01 September 2010 - 12:04 PM

Totally reasonable!

I'm having a hen's night treasure hunt which is $35 per person, then a sit down dinner at a place in the valley at $25 person. SO that's $60 without accomodation or alcohol.

Your plans sound great!
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